6 Tips for Running an Efficient Meeting

6 Tips for Running an Efficient Meeting


This is my 8th installment of my Work Series Wednesday. Every Wednesday I will be sharing stories from my work journey and other work lessons I learned. This series is called #WhitxWorkSeries!


Last week I shared a Q&A post around questions I had gotten from you, my lovely readers. One of the questions I received was around tips for running a meeting and keeping it on track. I wanted to dedicate a full post to this topic as its an important one. A core part of my life in the corporate world was managing multiple teams and clients. With that - came meetings, lots and lots of meetings. My entire day consisted of being in meetings and on calls. I typically ran meetings that had at minimum 4-6 people in it with different accounts and issues.  I learned quite quickly that if you don't keep control of the agenda or the focus - things can spiral very quickly.

Now I am definitely not an advocate for meetings upon meetings. But they are necessary when trying to get everyone on the same page and to promote coordination among team members. Whether your holding your first meeting or trying to bring order to a weekly meeting - running a meeting can be a challenge. If you come into a meeting unprepared - your team can feel that and feeds off that energy. You want to run a meeting that is clear, concise and allows for feedback from other shareholders.

These are my 6 tips for running an efficient meeting.

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6 TIPS TO RUNNING A MEETING

 

  1. Be Purposeful - Make sure you prepare before the meeting and lead the meeting with a clear directive.  Know who the key shareholders and core issue that need to be addressed. Always have a clear goal for the meeting.

 

2. Share and Address Agenda - Make sure to create and share an agenda ahead of the meeting to ensure that everyone is clear about the focus and what they should be prepared to address. This agenda is as much for them as it is you.

 

3. Allow for Open Communication & Questions - I typically kick off meetings by reviewing the agenda and then going around to address key items or issues for each individual. This allows them to voice concerns or questions and to feel that they have contributed to the meeting.

 

 

OUTFIT DETAILS: Faux Fur c/o Rent the Runaway, Line & Dot Off The Shoulder Sweater (sold-out), Levis 501 Denim Jeans, Polka Dot Pumps Sam Edelman, Faux Fur c/o Rent the Runaway

 

Photography by Sarah Wolfe

 

4. Acknowledge and Validate - Make sure you are addressing and validating the issues or questions raised by the team or shareholder in the meeting. Even if you can't address it then - you can "circle back" after you have had time to review.

 

5. Summarize & Address Deliverables - Always make sure to summarize and close out the meeting to ensure everyone is on the same page. Assign deliverables as well as an email summary with next steps assignments. This ensures you have a record of the meeting and assigned follow up items.

 

6. Recommend Meeting Length:  30mins-1hr max. If you require more than 2 hours to get it done - there are large issues at play (work load, team resources, wrong shareholders etc)

 

Meeting Tip: Always assign someone to take meeting notes and send out an email summary afterward. I typically assign this task to the most junior member involved in the meeting. This helps them learn about what you are working on and gets them up to speed faster.  Or you can rotate if its a weekly meeting among peers.

 

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If you have any questions or wanted to be featured in the Work Series – please email me! I would love to hear from you.

Share this Work Series article with a fellow work babe!


Make sure to read my other Work Stories:

the 1st InstallmentWHY I LEFT THE CORPORATE WORLD             The 2nd Installment: I RAGE QUIT MY JOB

The 3rd InstallmentTOXIC WORK CULTURE Q&A                             The 4th Installment: I LOST 25LBS 


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11 Comments

  1. October 17, 2018 / 8:40 am

    Great tips! Lord knows that my work calendar can easily get overrun with meetings if I’m not taking a step back and thinking what the meeting will accomplish and whether it’s worth it or not. Love your look! The color of that bag is perfection.

  2. October 17, 2018 / 8:58 am

    These are great tips! I love the tip about assigning the note taking to the most junior member. I usually have the same person do it all the time. haha, love your idea! Also loving that fabulous jacket!!

    XOXO
    Cathy

  3. Danielle
    October 17, 2018 / 10:00 am

    Being in the corporate world, these are great tips! Agendas are my best friend, haha.

    xx, Danielle | Pineapple & Prosecco

  4. October 17, 2018 / 10:05 am

    Yes! I agree with all of your tips! It’s how I run my meetings and these tips make it so much more effective and efficient!

    http://www.rdsobsessions.com

  5. Liz
    October 17, 2018 / 10:30 am

    First off, I love this gorgeous coat! Secondly, these are amazing meeting tips!

  6. October 17, 2018 / 12:40 pm

    I love this tips and your outfit is so on point.

  7. Stephanie
    October 18, 2018 / 10:04 am

    I don’t have any need to go to meetings or run meetings in my career, but it’s good to keep these tips in mind for all sorts of purposes, even down to organizing events with friends or planning a wedding!

  8. Kelsey
    October 21, 2018 / 5:22 pm

    Such great tips! I wish everyone followed them when running a meeting lol

  9. Anna English
    October 22, 2018 / 8:42 am

    You are such a boss babe! Great tips lady.

  10. October 22, 2018 / 11:32 am

    These are such great tips! Meetings can be so helpful and beneficial for everyone involved, but only if they have a purpose and aren’t just wastes of time!

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